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Key Responsibilities

Provide a quality administrative and logistic support to the BAMI programme:
• Preparing and follow up on office logistics such as stock management, maintenance of equipment
• Preparing and follow up on activity logistics, such as arranging meeting venues, sending invitation letters for activities, transport and accommodation arrangements
• Collecting the financial supporting documents of activities organized by the team to send to the Accountant for payments
• General office management (responding office phone, reception of visitors, compiling and updating address database, correspondence, administration filing system, office insurance…)
Provide a quality personnel management support to the VVOB Vietnam office:
• Liaising with the local Social Insurance Agency for all related issues on social, health and unemployment insurance for team members
• Liaising with SCEDFA for local personnel issues
• Arranging administrative papers for visitors, expatriate staff (visa, work permit, temporary resident card, etc.) and office permit of operation
• Maintaining and updating the personnel files, crisis management
• Following up on staff special events

Required Skills and Experience

• Diploma in secretarial studies or degree related to office administration
• At least two years of relevant work experience in a similar position
• Basic knowledge of accounting and procurement
• Experience in working with local authorities: Social Insurance, SCEDFA
• Good computer skills (word processing, excel, power point, Internet tools)
• Good written and spoken English
• Experience in development sector or nonprofit sector
• Experience with working in a multicultural and multi-donor environment

Please download the annoucement below for more details.